Just as advanced preparation is important for the appraisee, and we have recommended that they begin six weeks in advance, it is equally important for you as the appraiser. We recognise that there are many demands already on your time but your Trust has agreed protected time to allow this process to take place. In addition, your being well prepared to undertake this responsibility, will help the appraisee have confidence in you and in the process. It is critical that the appraisal is seen as a positive medium and not merely another unwanted paper exercise as it is so fundamentally linked to GMC 'Good Medical Practice and Revalidation.

We have provided this 'toolkit' to help you prepare and suggest that you view your preparation in three stages - comprehension, review and preparation.

Firstly, you should fully comprehend:

  • the importance of the points raised in the background section as they are the keys to a successful appraisal

  • "Appraisal is not a process of assessment that one passes or fails and the new scheme is not about scrutinising doctors to see if they are performing poorly. Appraisal is about helping individuals to improve the way they work and the services they provide, themselves and with others. "

    Appraisal, "offers a framework for planned, constructive, professional dialogue. It provides the opportunity for reflection about current performance and progress. This is used as a platform to set goals for future professional practice and development, which will also contribute to the needs of the organisation in which the individual works."

    "Appraisal should therefore be a positive, constructive process, which is mutually beneficial to both the individuals being appraised and also to the organisation in which they work." (Consultant Appraisal Design Group)

  • The importance of how mutual trust existing between appraiser and appraisee can help to maximise the opportunity to help the appraisee develop his personal effectiveness and personal development.

  • It is important that you encourage the appraisee to do most of the talking.

Secondly, you should review:

  • The Consultant Appraisal Scotland - A Brief Guide: a brief guide about the process of appraisal for consultant doctors in Scotland. This guide has been produced by the Consultant Appraisal 'Design Group' set up by the Strategic Change unit of the Scottish Executive and published in January 2002.

  • GMC 'Good Medical Practice: a document that guides doctors to the requirements for maintaining best practice. We suggest you reconsider this document as the content of the appraisal will be partially based on the seven core headings and it should help the appraisee review their role as a doctor.

  • GMC Revalidation Guidance: This guidance summarises the General Medical Council's proposals for the revalidation of doctors' registration. It explains what revalidation is, why it is being introduced, and the provisional proposals for implementation.

Thirdly, you should:

  • negotiate and agree with the appraisee an agenda for the appraisal interview, primarily based on the appraisal folder, and agree any questions with the appraisee that you wish to be discussed

  • think about the type of responses you expect to receive

  • review the content of the appraisee's 'folder' with the interview agenda and questions in mind. Identify aspects of their work that have gone well.

  • Think about how you can encourage the appraisee to identify gaps and how to rectify these. Remember, it is not your job to find instant solutions.

  • Arrange a comfortable venue for the interview that avoids the "desk" scenario and is away from any form of interruption be it human, telephone or bleeper.

  • Arrange to be formally released from other duties - your Trust has agreed this requirement.

Try to remember that the appraisal interview is

  • Not a pass/fail situation
  • Not about scrutinising doctors to see if they are performing poorly

But should be about

  • The appraisee doing most of the talking
  • A positive and constructive experience
  • Highlighting areas of personal/professional effectiveness/development
  • Maintaining the appraisee's fitness to practice according the GMC's Good Medical Practice



Annual Appraisal Cycle
Form 1
Form 2
Form 3
Form 5
Form 4
Personal Development Plan
Form 6